Call AI Google Calendar Plugin

This article explains how reps can download and install the Call AI Google calendar plugin. It also explains how to schedule a Call AI meeting from the Google calendar.

Call AI Google calendar plugin helps you to:

  • Schedule a Call AI meeting with a single click from your Google calendar.
  • Capture the active consent of participants before recording the meeting.

Note: Currently, Call AI Google calendar plugin is supported only for Zoom.

Prerequisites

You need the following prerequisites for the Call AI Google calendar plugin:

  • A Zoom account.
  • Your user created in Zoom admin’s account.
  • Your user created in Call AI with Zoom integration enabled. Contact your Call AI admin for more details.
  • Call AI Calendar (Google) integration for at least one of the meeting participants. Calendar integration is necessary to capture the active consent of the participants before the meeting.

Install Call AI Calendar Plugin From Google Marketplace

  • From the displayed page, click Install.

  • Sign in to your Google account if not already signed in and approve the app permissions.
  • Open your Google calendar and click the Call AI icon from the right navigation panel.

  • Click AUTHORIZE ACCESS to provide access to the Call AI plugin of your Google account.

  • Sign in to your Google account.
  • Click Allow to grant the following permissions to the Call AI plugin.

  • Click LOGIN to sign in to your Call AI account and authorize the add-on.

  •  Enter the Call AI site URL and sign in using your Mindtickle credentials or registered email address with Call AI.

  •  Give permission to the calendar plugin to create a Call AI proxy URL. Click Accept to proceed. Call AI plugin is now successfully installed in your Google account.

Schedule a Call AI Meeting from Google Calendar

  • Go to your Google calendar and click + Create on the upper-left corner.
  • Enter the meeting details, such as title, date, time, and participants.
  • Select Call AI Meeting from the Add video conferencing drop-down.
  • Click Save to sync the meeting title and start time with the calendar event.

Pre-meeting Information Visible to all the Participants

The pre-meeting information helps you capture the active consent of the participants before the meeting. When participants join a Call AI meeting from their Google calendar, they can view the following information before joining:

  • Name of the host of the meeting
  • Web conferencing tool (Zoom) used for conducting the meeting
  • Meeting name, date and time
  • Reason for recording the meeting
  • Option to provide consent for the recording and join the meeting
  • Option to disable the recording and join the meeting
  • Link to Call AI’s privacy policy

 

MSIRobot